Rental lifecycle & QR tracking
A complete state machine — reserve, check out, track, return, and inspect — with QR scanning on every unit and policy-driven fee waivers.
CareRenta is built around the real rental lifecycle hospitals run — not retail checkout. Every rental moves through a clear state machine: reserve a unit, check it out, track it while it is due and overdue, take it back, and inspect it for damage or loss.
Every unit carries a QR code. Scan on checkout and return for instant lookup and a full history, regenerate tokens when a label is replaced, and enforce a scan policy per organization, community, or equipment type.
Policy-driven fee waivers and damage flags let you handle the messy real-world cases consistently, so two staff members in two locations resolve the same situation the same way.
- Real lifecycle: Reserve, check out, track due and overdue, return, and inspect.
- QR on every unit: Scan to look up, with full per-unit history and token regeneration.
- Scan policy control: Enforce scanning per org, community, or equipment type.
- Policy-driven resolution: Fee waivers and damage flags applied consistently.
How it works
Set up
Import your inventory and configure consent, pricing, and roles.
Send
Text or email patients a secure link to sign and save a card.
Track & bill
Scan units, follow the rental lifecycle, and charge the saved card.
Rental lifecycle & QR tracking covers the equipment journey end to end:
- Reserve, check out, in-use, return, and inspection states
- QR scanning on checkout and return with full unit history
- Token regeneration and printable QR labels
- Configurable scan policy per org, community, or type
- Policy-driven fee waivers and damage / loss flags
Meet our dedicated team
Emma Johnson
Head of Engineering
Mia Thompson
Customer Success Lead
Olivia Martinez
Head of Product
Sophia Brown
Implementation Specialist
Grace Turner
Security & Compliance Lead
Words from our clients
Moving our equipment rentals onto CareRenta paid for itself in the first month. Patients sign consent and save a card before they leave, our inventory is finally accurate, and billing for overdue days or damage is a click — every step logged and auditable.
Ready to digitize your equipment rentals?
See how CareRenta fits your facility — compliant, secure, and live in days. Book a demo or request a custom quote.
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